DescriptionSHIFT: Days (rotating weekends)
The Pharmacy Inventory Specialist is responsible for managing the pharmaceutical inventory in the
hospital including purchasing pharmaceuticals and related products, oversight of receipt and placing these items in stock, and optimization of pharmacy inventory both in the pharmacy and automated cabinets. This position ensures that all pharmaceutical products are appropriately labeled with barcodes including repacking of products for patient administration. This position assumes primary responsibility for the organization and cleanliness of drug storage areas. The Inventory Specialist is responsible for Automated Dispensing Cabinet (ADC) inventory management including the maintenance of controlled substance inventory and handling requests for addition of new items to the pharmacy inventory. The Pharmacy Inventory Specialist also assists in training personnel on inventory handling.
The Medical Center of Aurora/Centennial Medical Plaza expects our core values to be reflected in the way every employee interacts with co-workers, patients and family members, and with others in the community. The intent of these values is to assure that TMCA/CMP creates the environment where individuals choose to work, and that patient care services are of the highest quality.
Duties (include but not limited to):
• Under the supervision of Director of Pharmacy, the Pharmacy Inventory Specialist participates in all activities of the pharmacy department that Involve the Inventory management of drugs, medication storage areas and department related supplies.
• Establishes AND maintains appropriate inventory levels of drugs/supplies. Makes decisions in purchasing while complying with budget limitations, and achieving a maximum inventory turnover rate.
• Communicates in real time shortages of medications or changes in medication stock availability.
• Assists Pharmacy Clinical Manager on all product substitutions when backorders occur during the normal procurement process.
• Oversees receiving, storage, and return of medications to the Pharmacy wholesaler. Maintains invoicing for all drug and supply accounts.
• Coordinates and documents disposal of all expired medications
• Monitors trends in utilization of reverse distributors to minimize wastage. Assists with maintenance of database and/or paperwork on medication recalls.
• Prepares Pharmacy Department for annual inventory updating shelf labels, inventory supply forms, and databases as needed.
• Interprets and communicates purchasing procedures to departments; assists departments in initiating requisitions and orders, and solves problems with orders.
• Examines and analyzes departmental purchase requisitions for completeness and accuracy of information; contacts department or initiator to clarify or complete information; determines method to process requisition based on dollar amount, timeliness required, existing open contracts, and/or to comply with other corporate standards.
• Participates in new employee training regarding the inventory management process
• Collects system and/or related process or facility performance metrics and generates periodic management reports
• Provides leadership and performs physical inventory counts during inventory and cycle count
• Responsible for the new drug addition, change, deletion process and monitors compliance with process
• Monitors pharmacy contract compliance reports and presents opportunities to Pharmacy Director and Clinical Manager
• Evaluates contract compliance and implement change to correct in all pharmacy-purchasing areas of the hospital. Manages the transfer of drugs between areas of the pharmacy, the hospital and non¬-hospital accounts.
• Assists Pharmacy Director in establishing and maintaining appropriate stock levels in automated dispensing cabinets. Facilitates process to optimize inventory management including unloading medications without removal, adjusting min/max levels and analyzing stock out reports.
• Demonstrates working knowledge with the general duties of a Pharmacy technician; including maintenance of competency and understanding of the duties and responsibilities of the position to which he/she is assigned which may include: unit dose cart fill, Automated Dispensing Cabinet functionality, IV preparation (e.g. syringes, admixtures, chemotherapy, continuous renal replacement therapy, total parenteral nutrition, etc.), unit dose packaging, bar-coding, pharmacy inspections, oral liquid compounding, and code cart processes.
• Facilitates Formulary standardization by coordinating efforts among Pharmacy Director (DOP), Clinical Manager (CM) and Pharmacy Wholesaler
• Works with DOP and CM to identify drug cost variances on a monthly basis and develop ongoing action plan to better manage those factors that can be controlled
• Maintains appropriate pharmacy Inventory through optimal purchasing practices
• Monitors new releases (contract and or generic) and communicates to pharmacy staff
• Performs other duties as assigned
A. Licensure/Certification/Registration: Nationally certified Pharmacy Technician License (CPHT) required.
B. Education: Satisfactorily completion of a formal technician-training program or equivalent preferred.
C. Experience: Minimum of 2 years as a Pharmacy Technician or Inventory Specialist preferred.
D. Knowledge, Skills & Abilities:
• At a minimum the Pharmacy Inventory Specialist meets all the requirements, roles and responsibilities set forth in the Pharmacy Technician Job Description
• Demonstrates Knowledge of Federal and State laws and regulations governing the practice of pharmacy. Applies known solutions to a variety of predictable problems and has fundamental working knowledge of the principles, practices and procedures of Pharmacy purchasing processes
• Knowledge of basic algebra and basic accounting methods
• Basic working knowledge of Automated Dispensing Unit technology and reporting
• Must demonstrate sound judgment in determining need to obtain additional supplies and will display initiative in recognizing and resolving problems in the distribution system
• Organizational skill, accuracy, and attention to detail are essential in performing assignments of this position Proactively prioritizes needs and effectively manages resources
• Communication -communicates clearly and concisely
• Judgement - Makes sensible and reliable decisions based upon job knowledge and experience. Considers all impacted areas in decision process. Seeks advice where applicable
• Customer Orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting expectations
• Interpersonal Skills - able to work effectively with other employees, patients and external parties
• PC Skills - demonstrates proficiency in Microsoft Office (Word and Excel), Meditech, and purchasing vendor applications and others as required
• Policies and Procedures - articulates knowledge and understanding of organizational policies, procedures and systems
• Basic Skills - able to perform mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately
Degree of supervision required: Involves general guidance and direction by the Pharmacy Director. Employee will be expected to perform most job duties independently and in accordance with established departmental and hospital policies and procedures.
Populations and Ages of Patients Served: This position requires knowledge of growth and developmental needs of patients and families. Personnel in this position must recognize and respond to the behaviors of patients and families in each age category. The employee must be able to demonstrate the special skills required to care for patients and their families according to standards. (The skills and knowledge needed to provide such care may be gained through